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Datasheet Views

The first step in using a Datasheet Element is to define one or more views that specify the source of the data and the columns to be included. After selecting Data Sheet from the Form & Data Sheet Elements section of the Element Gallery dialog, click "Add Datasheet View or click the Element Tool icon and select “Datasheet” to open the Datasheet Views dialog.

Click Add Datasheet View to open the Add Datasheet View dialog.

To edit an existing view, click its name or the edit icon. Here is a sample datasheet:

For added flexibility, you can define multiple views for a Datasheet Element. In the Datasheet View dialog, click the ghost text “Click here to create a new datasheet view” to open the Datasheet View dialog and add additional views.

If more than one view exists, users will see a drop-down list from which they can select the view that they wish to see.

Selecting a different view from the list changes the view that CommonSpot renders.

The order of the views in the drop-down list rendered on the page corresponds to order of the views in the Datasheet View dialog. If no view is set, the first view in the list is the default view that CommonSpot displays when a user first visits the page. You can make it the default by click the checkmark icon . Similarly, you can make change the view status from public to private or vice versa also by clicking on a checkmark icon.

To copy an existing view, click on the copy icon and CommonSpot adds it to the list. Its name begins with “Copy of”.

To delete an existing view, click the delete icon . CommonSpot then asks that you confirm that you want to delete the view.

 

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