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Subsite Listing

Use this dialog to conveniently view or navigate to pages and subsites from the current subsite. Access this dialog by clicking the directory icon . This displays for the site URL under Site Information in the center panel of the Site Administration or Subsite Administration dashboards, or in the Actions column under Create and Manage Subsites in the Subsite Administration Dashboard.

This dialog contains the following fields.

Subsite - Select from the dropdown, or click the subsite search icon . Optionally check Include Child Subsites to search from the selected subsite and all the subsites it contains. Leave this unchecked to search the selected subsite only.

Date Restrictions - Select from the dropdown:

Once you set a date restriction, you can further refine your search with options in the second date field. Optionally pick from This week, Last week, This month, Last month,etc.

Optionally click Show Subsites to show/hide any child subsites by name, as shown above, or to limit display to subsite pages and files, as shown below. Clicking a child subsite name displays its contents.

Click Filter to apply and display items that meet your criteria.

Use Select Date Options to set the date that displays in the Date column. (Use the Date Restrictions search criteria to constrain results by specific dates). Pick from the dropdown. A green checkmark indicates the current filter. Optionally choose from the following:

Click column heads to sort by ascending or descending date, or alphabetically by name.

The State column indicates status for each page in this report. A green check mark indicates currently active pages. This column also includes user or group ownership status (where applicable). Mouseover to view owner details. State also displays standard CommonSpot Work In Progress and Approval Icons. A page may display one or more of the following:

Blue W indicates Work in Progress, scheduled for publishing.

Orange P indicates Pending Approval.

Yellow W indicates newly created or modified content in a Work in Progress state, not ready for public distribution.

The calendar icon indicates a page scheduled for publication.

For more information, see Content States, Page View Modes, and the View Menu.

Click an item in the Page Title column to display in the main browser window, for quick review.

In the Actions column, the edit icon displays for modifiable file types, with the following options.

Select a mode for viewing the page or template. Selecting All Changes, as shown above, opens a selected page or template for editing.

Clicking the Metadata & Security icon, as shown below, displays the following options.

Select a page information option:

Standard Properties, Custom Properties: See Standard Properties and Custom Properties in the CommonSpot Content Contributor's Reference.  Properties displayed to authors derive from administrative settings made through the Site Administrator - Page Creation/Properties UI Report Settings option.

Details: Displays specifics for the selected page, template, or uploaded file.   See Page Details, Template Details, and Uploaded Document Details, for information presented for these file types. The Details option does not display for registered URLs.

Security: Displays type-specific security settings for the selected item. Options displayed to authors derive from administrative settings. See Page Security, Template Security, Image Security, Uploaded Document Security, and Content Security in this document.

Inheritance Security: This option displays for objects that inherit security attributes from a parent object,such as templates or pages. See Template Inheritance Security. Click to view or change.

My Tags: Displays any personal tags associated with the page, template, or uploaded file.  See My Tags.

Clicking the More Actions icon , as shown below, displays the following options. Options are available on the basis of your rights to the CommonSpot page or object. For example, users without admin rights cannot change ownership to objects.

More Actions: Click one or more checkboxes, or Select/Deselect All, pick the appropriate option from the dropdown, and click Go to copy, move, or delete pages or files, or to change owner.  You can also selectively delete individual pages by clicking the delete icon for a single item.

 

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