The Chair of the Hearing Committee to which a matter is assigned, or the other attorney member if designated by the Chair, may conduct a prehearing conference with Bar Counsel and respondent in order to clarify the issues, encourage stipulations or admissions, and dispense with formal proof of facts not in dispute. The Chair or the Chair’s designee may, but is not required to, consult with other members of the Hearing Committee concerning any rulings made in connection with prehearing conferences. The Chair or the Chair’s designee shall memorialize all actions taken as a result of a prehearing conference, and a copy of such memorial shall be served on the parties at least five days before the hearing.