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Using Simple Forms for Data Entry into Custom Elements

Data for a Global Custom Element can either be entered by content contributors through the normal editing interface, or via a simple form by non-technical users. The Simple Form Element allows contributors to create forms based on the definition of a Global Custom Element. Content contributors creating simple forms simply select the second radio button labeled Select Simple Form/Custom Element in the Create/Select Simple Form dialog.

Data entered in the form is added to the Element’s instance data, making the data fully selectable via the Select Rendering Mode option dialog.

One challenge in letting non-contributors add data via a simple form is that it is harder to trust non-contributors. One way around this is to add a status field that is only visible to an “approver”, thus giving you a semi approval capability. When the non-technical user submits the simple form the status field is hidden and defaulted to needs approval state. A datasheet could then be setup to show those records that had a state of needs approval, allowing a contributor to review/approve the records. If the content was acceptable, he/she could set the state field, which was visible to them, to an approved state.

 

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