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Manage Search Collections

Use the Manage Search Collections dialog to perform standard search collection maintenance: re-indexing, optimization, adding new collections, and adding or changing which collection indexes each subsite. Access these tools by expanding Utilities in the Site Administration left panel and clicking Manage Full-Text Search Collections.

To use Manage Search functions, the Search Service must be running on the server. Use Server Administration - Utilities - Check Full-Text Engine Configuration configuration to test and verify your search configuration.

In a multi-server configuration, collections are automatically created and subsites assigned to them on each ROPS when you perform those operations on the authoring server. The only collection management tools available on a ROPS are re-indexing and optimization.

Click column heads to sort by status, alphabetically by name, or by subsite count.

The Status column indicates whether the collection is functioning correctly, as shown. Status must be OK for search and collection management functions to work.

The Subsite Count column lists the number of subsites using this collection. Clicking an item in this column displays the Collection Members dialog for viewing or changing on which subsites using the collection.Use this link to assign new subsites to a collection.


The Items column displays the number of files in the collection.

Click the reindex icon to regenerate the full-text index for a single collection. The Reindex Search Collections dialog reports progress.

Click the optimize icon to rescan the collection to facilitate faster searching.

You can optionally select multiple collections (or use the Select All link) and choose from the More Actions dropdown to "batch" reindex or optimize.

Click Add Collection to add a new full-text index to the site. Click Assign Subsites to Collection to create new subsite/ search collection assignments.


Related Links

You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of (requires login).

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