Washington Lawyer

What to Consider When Planning Your Move

Are you ready to own?

Unlike renting or leasing, there are costs associated with owning your own office space. As the owner, maintaining and caring for the work environment falls on you.

Do you have enough for a down payment?

Your company should have enough cash reserves to put a sufficient down payment. But using this money should not jeopardize the finances required to operate your business.

How long do you plan to stay in the building?

Consider your length of stay when determining whether to buy, rent, or lease your new office space.

Is there room to grow?

Growth means both physical and fiscal. Plan for your current business needs as well as where you’re headed.

Location, location . . . and safety.

When choosing a location, think about your staff and your visitors. Is the space right for both? Remember to consider those who will be arriving early, staying late, or working nontraditional hours. Safety should be a part of the equation.

Does your new office convey the right image?

Setting up your corporate office in an industrial district might not convey the right image for your brand. Underspend and clients may think you’re struggling, overspend and clients may think they’re paying too much for your services. Finding the right image is key.

Have you considered the parking situation?

Should visitors receive the most convenient spaces? Will employees be able to park for free? Parking needs to benefit both your staff and your clients.

Are you comfortable being a landlord?

You may have several offices, or even floors, that you won’t use in the near future. Consider leasing that space to a complementary business or strategic partner.

Create a moving committee or team.

This team made up of your IT, Human Resources, and Business Operations departments is your go-to group for all things relating to your move. They can work with staff members to prepare them for the move, as well as field questions from clients and customers.

Does your new location offer reliable infrastructure?

By infrastructure, we mean the basics such as reliable Internet access, postal service, and overnight deliveries. Can you use your mobile phone throughout the facility without any dead spots?

Have you set aside enough time to move?

From a business standpoint, there’s never a good time to shut down. Whenever possible, schedule your move for a weekend. If you must move during the workweek, work with employees to get organized so you don’t waste time and money.

Let people know your plans early and often.

The minute the ink dries on your contract for a new office space, tell everyone about your plans to move. Get people used to the idea of visiting another location. Let employees adjust their travel times accordingly. Let visitors know which different modes of public transportation are available nearby. Remind them of your plans early and often.