- Section 1. Order of Business At Meetings of the Bar
- At each annual meeting of the Bar the order of business shall be as follows:
- Reading and approving of minutes of the preceding meeting
- Report of Board of Governors
- Report of Treasurer
- Report of Elections
- Report of the Standing Committees
- In the interest of conserving time, the reading of minutes and the full reports may be dispensed with upon vote of the membership.
- Prior to any meeting of the membership at which approval is sought for the Board of Governors to express its views on legislation or to file a brief amicus curiae, the membership shall be given reasonable notice of the subject matter of any such vote and the position urged by the Board. There shall be a reasonable opportunity for the expression of differing views at such meeting.
- Section 2. Regular and Special Meetings of the Board of Governors
- The Board of Governors shall meet monthly throughout the year, except during the month of August, on the second Tuesday of each month. Reasonable written notice of the time and place of such meetings shall be provided to all members of the Board of Governors, to the Section Chairs, and to the presidents of the voluntary bar associations, who shall be invited to attend all meetings of the Board. For good cause, the Board may change the date of any regularly scheduled meeting, and no notice to the membership of such change or of the time and place of regular meetings shall be required. In addition to the regular meetings, there may be special meetings during the year. At any regular or special meeting, but not at any emergency meeting of the Board, any business may be transacted which is within the power of the Board, whether or not specified in the call or notice of the meeting, provided that two-thirds of the members of the Board present vote to add the matter to the agenda. All meetings of the Board shall be open to the public except those portions which the Board determines to hold in executive session.
Section 3. Emergency Meetings of the Board of Governors
- The President may call an emergency meeting of the Board of Governors on less than five days notice providing there is the approval by telephone or otherwise, of at least two-thirds of the full membership of the Board of Governors. In such case, a meeting may be held, but the matters to come before such meeting shall be limited to the matters which are of an emergency nature, and which were the object of the call of the meeting.
Section 4. Parliamentary Rules
- The parliamentary rules of practice contained in Robert's Rules of Order, as revised, shall govern all meetings in all cases to which they are applicable and in which they are not inconsistent with the By-laws or the Rules Governing the Bar of the District of Columbia.
Section 5 Quorum
- Nine (9) members shall constitute a quorum for calling a Board of Governors meeting to order, and eleven (11) members shall constitute a quorum for taking action on any matter, except as provided in Rule XIII of the Rules Governing the Bar of the District of Columbia.
- Section 6. Voting at Regular, Special or Emergency Board Meetings
- In order to vote, a Board member must be in attendance at a meeting (in person or by telephone) at the time a vote is taken.
All votes taken at a meeting shall be by voice vote or, as appropriate, by a vote cast by ballot. Members participating in the meeting by telephone shall cast their votes in any of the following methods: by telephone, email, facsimile, or through the Internet or other reliable technologies that may become available and are approved by the Board. These votes shall be transmitted simultaneously with the votes cast by members attending the meeting in person. All votes shall be recorded in writing by the Secretary.
- Section 7. Action in Lieu of a Meeting
- The Board may take an official action in between regular meetings when the President determines that such an action is necessary prior to the next regular meeting, and also determines that calling a special or emergency meeting is not feasible and/or not necessary.
The proposed action in lieu of a meeting shall be presented to the Board in writing and a time limit for voting specified.
Voting shall take place using any of the following methods: by telephone, email, facsimile, or through the Internet or other reliable technologies that may become available and are approved by the Board. All votes shall be recorded in writing by the Secretary. Any action must be approved by a majority of those voting. The number of those voting must constitute a quorum as defined in the By-laws.