Annual Events

2019 Judicial and Bar Conference
REQUEST FOR PROPOSALS
AND INSTRUCTIONS

PLANNING YOUR EDUCATIONAL PROGRAM: The D.C. Bar Programs Office invites you to submit a program idea for the 2019 Judicial and Bar Conference afternoon seminar block.  This joint conference of the District of Columbia Courts and the District of Columbia Bar will be held on Friday, April 12, 2019 at the Ronald Reagan Building and International Trade Center.  The theme for the conference is “Our Children and the Law: Protecting the Future”.

To be considered for a program time slot, please read the following and click here to complete the online Request for Proposal (RFP) Form.

We are hoping to offer seminars that will explore a broad spectrum of timely and vitally important topics in this legal area, such as

  • what we now know about child development and its implications for the law and legal practice;
  • how our children experience the legal system, in and out of the courtroom;
  • the effects of violence and trauma on children, and how the law should respond;
  • how racial, ethnic, and gender disparities affect our children’s access to justice and treatment under the law;
  • juvenile justice reform, including alternatives to delinquency proceedings and traditional correctional approaches;
  • serving children’s interests and ensuring their opportunities in education, health care, and housing through law;
  • families, adoption, and custody – whether the law is meeting the needs of our children and keeping pace with changing family arrangements and social mores;
  • cyberlaw and the role of government and the courts in protecting children from commercial sexual exploitation, invasions of privacy, cyberbullying, and other threats from the internet and 21st century technology;
  • how the legal system can respond to environmental threats to the health and welfare of our children; and
  • how lawyers and judges can collaborate with other professionals and services to achieve more positive outcomes for children.

The foregoing list is illustrative. It is not meant to be exhaustive or confining. We encourage the submission of proposals on any promising, enlightening topic that focuses on children, the administration of justice, and the practice of law. One of our goals is to address a broad range of subjects so that the Conference will have wide appeal to the members of our Bar. While seminar proposals with topics in other areas will be considered, seminars with topics that relate to the theme of the Conference will receive priority consideration.

The audience for the seminar programs will include judges, the D.C. Bar leadership, other members of the Bar, attorneys from other jurisdictions, and individuals from related professions. Topics for submissions may be broad-based, may cut across several practice areas, or may be practice-specific. Also, please consider interactive program formats in addition to speaker panels, student panels, dramatizations, demonstrations, skits, debates, and audience question/comment sessions.

    PROPOSALS WILL BE REVIEWED BASED ON THE FOLLOWING FACTORS:
  • Timeliness of the subject matter
  • Relationship to the conference theme
  • Diversity and balance of proposed speaker(s)
  • Comprehensiveness of handout materials
  • Publicity plan and co-sponsorships

FORM INSTRUCTIONS: Please read these instructions carefully and click here to complete the online Request for Proposal (RFP) Form..

   1. LEAD SPONSOR and COSPONSORS: The lead sponsor will appear first after the program description in the conference program, on the conference webpages, and in conference marketing materials.  All other cosponsors will be listed alphabetically following the lead sponsor.  If you choose not to name a lead sponsor, please indicate this in the form. Programs sponsored by D.C. Bar Communities must have the approval of that community’s chair(s).

   2. CONTACT INFORMATION: The contact person will be the primary liaison with the D.C. Bar during the conference planning process. Availability during the conference planning process should be a factor in choosing a contact person because all communications about your program proposal and the conference will be directed to that person. If your program is selected, the contact person will also be responsible for passing along pertinent information and obtaining from the program speakers and the sponsor(s) handout materials, completed forms, and general speaker information. In addition, the contact person will serve as the on-site liaison to D.C. Bar staff on the day of the event.
If your contact person becomes unavailable for an extended period of time, you must change your designated contact. Please keep the D.C. Bar informed about any changes to the program contact person.

   3. PROPOSED PROGRAM TITLE: Be creative! Your program title should be eye-catching and informative, as registrants may rely on titles alone to decide which programs to attend. Some promotional pieces by the Bar will contain only program titles. Proposed titles are subject to editing and/or approval.

   4. FIFTY-WORD DESCRIPTION: Please be as concise as possible. This description should touch on the significant parts of the proposed presentation. Please be aware that you may be asked to revise your proposal before a final decision is made. Please also be aware that the D.C. Bar may edit your description for clarity and style for inclusion on promotional pieces and in the conference brochure.

   5. PROGRAM DURATION: Please rank (first, second, and third choice) the preferred duration of your program.

   6. PUBLICITY PROPOSAL: Marketing is an important part of developing your program.  The D.C. Bar will develop a limited number of conference marketing pieces for distribution, which may include printed promotional pieces and targeted emails to past conference participants.  The conference will also be featured in Bar publications and on the Bar’s website.

The success of each program ultimately will depend on the outreach efforts of the sponsor(s) to draw the program’s desired audience. You must provide a brief description of your proposed efforts to market your program. Your description should address how you plan to utilize marketing opportunities and resources such as email, flyers, staff meetings, phone calls, text messages, mail, newsletters and other publications, social media, and websites.

   7. MANDATORY HANDOUT DEVELOPMENT: Substantive educational handout materials are required for all conference seminar programs. The materials must be comprehensive enough to be a useful reference tool for participants after they have attended the program. If your program proposal is approved, you will receive a schedule of important deadlines related to the handout review process. All handouts are subject to editing and/or approval and if the handout materials are copyrighted, you will be required to provide completed copyright release forms. Promotional materials and PowerPoint presentations are not considered to be substantive educational handouts and will not be approved. Examples of appropriate handout materials include, but are not limited to, relevant caselaw or case summaries and citations, scholarly articles, sample documents and forms, charts, statistics, diagrams, checklists, and hypothetical scenarios. You must provide an outline or description of your proposed handouts.

   8. PROPOSED MODERATOR AND SPEAKER(S): Speaker diversity is important not only to reflect our legal community but also to ensure that different viewpoints on the program topic are fairly represented. You should contact your proposed moderator and speaker(s) before you submit your proposal to determine tentative availability to participate in the proposed program(s). As you recruit potential speakers, it is important to inform them that your program is still in the proposal stage. If your proposal is accepted, you will have two (2) weeks to confirm your speakers for publication in conference marketing pieces. Please be aware that you may be asked to include speakers who represent different viewpoints before a final decision is made. All speaker changes must be approved in advance. Contact information for all confirmed speakers must be received in the D.C. Bar Programs Office immediately upon confirmation of participation.

Click here to complete the online Request for Proposal (RFP) Form.

For questions about the Judicial and Bar Conference or about the RFP process, contact us at conference@dcbar.org